This guide was made by Sarah Ryan october 2012.
- Get the blue Lembas ‘people’s orders’ book and copy down all people’s orders onto a sheet of paper. Make sure have code, quantity and name of product.
- In the blue Lembas ‘people’s orders’ book, write below all the orders ‘ordered by (name) on (date), then draw a clear line under the orders for that week, then below that write big and clear “orders for delivery…….(the next delivery date)”.
- Get a copy of the [[http://www.greenactionleeds.org.uk/drupal-6.9/sites/default/files/Green%20Action%20Co-op%20Stocklist.xls|stocklist]], best if it is a printed copy (there should be some in the co-op, if not then please print some).
- Go through the most recent invoice and note down items which have not arrived and have been carried forward, so should arrive next week (therefore you don’t want to order these unless you think we’ll need more than is being carried forward). You will know as it says “0.00” in the “Del” column of the invoice. Also, chilled goods – in bold on the invoice – are automatically cancelled if not delivered that week, so don’t worry about them.
- Go through the stocklist and make a note of products NOT in stock – LOOK IN STOCK ROOM! REMEMBER – don’t order carried forward items! And try to anticipate what might run out by the delivery date.
- Make a note of the quantity, code and name of each product needed for ordering (or jot down the name of it and then use the emailed stocklist to get the code- saves you writing it all down). E.g.:
1 * 000123 Healthy organic and vegan food product 5Kg
You need to consider how much we want to have in stock of an item. If not very popular split a crate if you can. It will say ‘S’ on the stocklist if it is splitable.
If you want, order something new! If you think it’ll sell well, and its vegan and preferably organic. Maybe split a crate of something new, just in case it doesn’t sell.
- COMPUTING THE ORDER!
Go to ‘www.lembas.co.uk’
Enter the website and click on ‘log-on’ and type in the code and password. Ask the order co-ordinator Joanne (ee07jgl) for the password and number.
- Click ‘add your order’
Using your order list, type a code into the ‘code’ box, then click ‘code’- If you press enter, it will search for whatever is in the ‘brand’ field. So do click ‘code’!
- Type the number of items you want (eg, 1, or 0.5) then click ‘+’.
- If you don’t have the code, or it is incorrect, do a search for that product (via the ‘brand/commodity’ and ‘description’ boxes)
If you get stuck, read the instructions on top of the web page!
- Click ‘checkout’
- In message box type a friendly greeting of your choice and ‘please send confirmation of order to firstname.lastname@example.org’ and ‘please send eta to email@example.com’.
- Click ‘send order’
At the [[AGM 2010]] we agreed to get a constitution to formalise our structure. Sustain has a food co-op constitution guideline on which this is based.
Anyone can join. The membership is for a year only. To leave the co-op ask to be removed from the email lists and membership book.
We have regular meetings (see All things Green Action) but our AGM happens in the near the end of the academic year. If any meeting is well attended (over 20 members) then it may be considered a general meeting with decision making powers on major co-op issues, the same number holds at our AGM.
The meetings are run by consensus (see seeds for change) and the committee members are chosen via this.
This document can be altered only at general meetings. If the food co-op is dissolved the items owned by the co-op will be distributed among members at cost price, returned to our suppliers, sold to a similar co-op or donated to a co-op with very similar ethics (decided at a general meeting). It will not be donated below cost price to the members.
Green Action food co-op (or the food co-op) and the allotment are part of Green Action.
(The use of consensus and the Ethics headings are fundamental to Green Action and cannot be altered even at an AGM.) – to be decided.
Sustainable, seasonal and reducing waste. We use paper bags. We buy from organic farms that use less petrochemicals than conventional farms. We stock mainly non-processed food. We have an allotment where we grow our own food.
Making organic, local, seasonal and ethical food more accessible
Recycling and cutting down on waste
Campaigning about and supporting environmental awareness and initiatives.
This is a working practical example of the an alternative autonomous lifestyle which we are hoping to move towards. Instead of passively buying food that we had no control over in a shop we created the co-op so we know where our food comes from and give an alternative model to commercial shops – it has worked for over 15 years.
Activities, protest and actions
Socials and promotion
We would like to let other people know why we have these ethics and what motives us. This requires education about the issues and our proposed solutions. To create the world we would like to see we need to be a practical example but we also need to let people know about the practical example. So outreach and promotion are essential.
Make a link specifically between food and peoples lives.
Give people the opportunity to run a food co-op and allotment
We are part of a community and we are a community. The co-op is also a social hub and is part of the glue the binds our community together. We are also moulded in the form of co-op principals: Voluntary and Open Membership, Democratic Member Control, Member Economic Participation, Autonomy and Independence, (Education, Training and Information), Co-operation among Co-operatives, Concern for Community.
Decisions are made through consensus (for details on consensus – see seeds for change)
Supporting other Co-ops
A report from Amanda about the food co-op.