Facilitator: Annmarie Minutes taker: Luke Tilley
Present: Andy, Suzie, Izzy, Steph, Asa, Jack, Joseph, Hanna Biggs, Hannah Meudt Bissera, Zoe, Bianca, Nirvan, Val, Georgie, Jenny … sorry if I missed anyone
I have hopefully made the minutes bellow interesting and informative it was quite a difficult & exciting meeting to minute take for. I have had to capture the essence of some things we talked about and expand on details if you have any queeres or corrections please note them for the next meeting. (29th October)
Working Groups: Up to date contact lists at the store and on the website
Store volunteers: Star Rota if you can induct someone new on your shift
Asa: Book room for next general meeting on the 29th October
Luke: Email round details of Radical Routes Gathering/ trip
Luke: Remove Alice from email moderation
Luke: Make email/web moderator handbook.
Alice : Email details for Students for co-operation conference/trip
??? : Chat Steph about Social co-ordinator role
??? : Put up display in store for next social proposals
??? : Book Seeds for change consensus training
20 years of Green Action
This is an exciting year for green action! We are a long standing independent co-operative society with community and environmentalism at its heart. There are lots of members engaged and excited about the possibilities It is a special year for the co-op as it is its 20th birthday in 2015! This meeting was held to help us effectively organise with such a diverse and large membership.
We run a successful wholefood business, manage 2 allotment plots and want to engage with campaigning/direct action. We also want to have spare energy for friendships, celebration and outreach. This is a lot of great stuff that we want to achieve! Too much for any one person to be involved in everything.
The current structure of weekly general GA meetings is not working; the majority of the meeting is around important day-to-day decisions that need to be made for the food store. These are not of particular importance to our members interested in the allotments and campaigning and excludes 2 thirds of our membership.
Coming together and making decisions is a big part of our society and many of us look forwards to the buzz of productive consensus. We all feel more socials/celebrations are also really important. We will come together as a whole group monthly and then do something social. We will split into 3 working groups – Allotment, Food hub and Campaigning, with independent decision-making meetings throughout the month.
The General Meeting
- Working groups to report on activities
- Controversial decisions discussed and consensus tried for.
- Account report
- Web report
- Discuss social for after next meeting
- Date set next general meeting
- Assign facilitator and minute taker.
Social Coordinator Role
Someone to make sure the monthly meeting & social happens. They are not responsible for all the organization but responsible for making sure everything is done by someone.
- Book room for general meeting
- Make sure someone is organising the social
- Communicate with group through emails, website, in-person and at the store about upcoming meeting/social.
- Remind facilitator and minuet taker for meeting, check agenda is out in advance and minuets are sent round.
The first working group Meeting
We split into the 3 working groups and started discussing the roles that need filling and problems that need solving. It felt really productive!
Food Hub Meeting Minutes
Food Hub Weekly Meeting Poll
Here’s the doodle poll for deciding the weekly food hub meeting. I’m sorry that there’s an excessive amount of choices!
Food Cafe – Asa, Georgie, Zoe, Hannah, Bianca, Ann-marie, Hannah, Andy, Joseph
Goosemoor orders – Asa
Lembas orders – Joel, Bissera
Cake – Bissera
Bread – Jenny
Pricing – Ann-marie
General up keep/maintenance – Asa
Invoices/Finance – Andrea
Inductions – Bissera
Jenny – Jennyscattergood92@gmail.com
Bissera – email@example.com
Bianca – firstname.lastname@example.org
Hannah Meudt – email@example.com
Ann-marie – firstname.lastname@example.org
Andy – email@example.com
Hannah Biggs – firstname.lastname@example.org
Asa – email@example.com
Zoe – firstname.lastname@example.org
Georgie – email@example.com
Joseph – firstname.lastname@example.org
Extra Role – promoting meetings/socials – Steph (I had her email but I’ve managed to lose it!)
- Create an induction pack to email to new email subscribers, so if they volunteer in the shop they have a point of reference.
- Help Ann-marie with pricing
- Bissera will set up a thread for the food cafe group
- Ask Richard to speak to Georgie about the website
- Georgie will set up a food cafe blog
- Jenny will communicate with old food group to clarify the new roles
Allotment Group Minutes
Luke: Email moderation session with Jack and Val,
Luke: Computerise map of the allotments, share on website.
Jack: Email moderation
Val: Buy extra Tupperware
Luke: Bring plot diary to allotments
Session facilitators: communicate with Jack about sessions
Allotment working group
An allotment working group has been formed to reduce the responsibility of the project from the allotment coordinators (1-2 people). This is a larger group of people who are up for facilitating the sessions, Communication and publicity have been split into individual roles. This will hopefully increase the consistency and productivity of the sessions by spreading out the tasks involved with any session.
Working Group (to be updated as group becomes settled)
Jack, – Communication Coordinator (facilitator)
Katey – Co communication facilitator?
Erika – publicity coordinator
Val – session facilitator
Luke – session facilitator
Carl –Session facilitator
Naomi – session facilitator
Alice Shipsey? – session facilitator
Nirvan, – Comrade
2xweekly sessions, Thursdays 3-5, another day TBC possibly Sunday
Communication co-ordination –
Who: Can be anyone who is up for going to the plot regularly. Only needs minimal experience but enthusiastic about project, they will learn a lot! Needs people skills, consistent and organised. (Jack)
Task: Publicize the weekly session on the email List, outside the co-op and encourage word of mouth. Communicating with interested people through texts and email, with info and directions. Making sure that the people who are going to the session know what they can do or there is someone there to show them. Co-coordinating refreshments and the odd social. Report back to whole group at general meeting.
It is not there responsibility to be at every session or to have all the knowledge required or to bring everything needed just to make sure there are people there who can do these things.
Session facilitators –
Who: The person that takes on leading the session, knows what task needs doing. Anyone who has some experience of gardening or facilitation can do this.
Task: Explain/ demonstrate to participants what needs doing. Makes sure refreshments happen. Makes a note in the plot diary of who came, what was done and what needs doing next.
Who: Someone interested in the success of the allotment project but prefers less muddy hands. Really important role! Needs to enjoy creative writing and be a confident computer user. (Erika)
Task: Blog writing/coordinating, photo taking. Learn how to access our website, flickr and email lists The website is very easy to use get to grips with this. Regular updates and
Low on numbers at this meeting but confident for more interest. Excitement for campaigning for student housing co-ops, lots of interest in this. Other ideas welcome!
Wednesday meetings 6pm planned
– Alice Shipsey initially co-ordinating but roles will be decided and shared out at the next meeting.